Minutes of HOA board meeting
2/23/2011
7:09-8:45 pm
3967 Tenneyson Ct NW
Meeting called by: Greg Estep Type of meeting: Informal HOA board meeting
Facilitator: Greg Estep Note taker: Jaime K. Tippett Poe
Timekeeper: Jaime K. Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Channing Tyler, Tina Allen, Greg Estep, 2 Architectural Committee Members and former board treasurer
Minutes
Agenda item: Directory Presenter: Greg Estep
Discussion: Phone number must be included by all Rosewood home owners to be placed in directory for contact if needed. Assure homeowners that phone numbers will not be published.
Conclusions: Will try to get all phone numbers via mail or door to door contact
____________________________________________________________________________________
Agenda item: Contact Ed and Tina re: HOA information, newsletter, and sign Presenter: Greg Estep
Conclusions: Greg will contact Ed and Tina re: listed items above.
___________________________________________________________________________________
Agenda item: Front sign Presenter: Greg Estep
Discussion: Possible sealing stone, painting metal Rosewood, or painting behind Rosewood on sign
-we are in possession of (small) pieces of slate but were told that we would have replacement pieces of stone in case of future repair
Conclusions: Will digitally alter sign with possible choices of colors of paint
___________________________________________________________________________________
Action items: Person responsible Deadline
Will take picture or front sign and alter electronically with multiple colors and bring options to future meeting. Greg Estep undetermined
___________________________________________________________________________________
Agenda item: Watering Entranceway Presenter: Greg Estep
Discussion: Watering vs removal of trees
-Sprinkles only in center island
-trees on island are dead
-only one side gets sun
-replace trees in island with sod or ground covering
-cut down dead trees along road front
-State/Concord tree replacement program (free)
Conclusions: Will look into State/Concord tree replacement program of pine trees (free)
___________________________________________________________________________________
Agenda item: Boundaries of Front Property Presenter: Danielle Yemiola
Discussion: Boundaries of the front property extend from large tree to fence
-fence is not our property
Conclusions: No conclusion needed
___________________________________________________________________________________
Agenda item: Garage Sale Presenter: Greg Estep
Discussion: Date and organization of Garage Sale
-avoid later in May
-avoid race weekend
-avoid car shows
-give notice by delivering information by hand
-put up sign at least 2 weeks in advance
-give homeowners at least 1 month notice
-Early May
Conclusions: Garage sale will take place in early May, more details to be discussed in future meetings.
___________________________________________________________________________________
Agenda item: Neighborhood Picnic Presenter: Former Treasurer
Discussion: Neighborhood preciously had a cookout/picnic and will schedule one for this year
-covered dish
-possible donation of hot dogs/hamburgers
Conclusions: Will address at future meeting when closer to summer
___________________________________________________________________________________
Agenda item: Halloween/Christmas decorations Presenter: Former Treasurer
Discussion: Neighborhood looks more inviting with decorations at holidays
-decorations have been stolen in the past
-Christmas lights on trees like other neighborhood on Weddington Rd.
Conclusions: Plan to decorate for holidays to make neighborhood more inviting
___________________________________________________________________________________
Agenda item: Neighborhood Watch Presenter: Greg Estep
Discussion: Community would benefit from a Neighborhood Watch program
-requires participation from ?% of homeowners
-requires homeowners in Neighborhood watch program to meet with police re: program requirements and guidelines
-sign placement at front of entrance
Conclusions: Will look into all additional requirements and possibility of Neighborhood Watch
Action items Person responsible Deadline
Will Call police station to find out all requirements for Neighborhood Watch Greg Estep Not determined
____________________________________________________________________________________________
Agenda item: Bylaws amendment Presenter: Danielle Yemiola
Discussion: Possible amendment of bylaws
-20 year time period is over and can be easily amended
-need to change multiple items (such as dog weight limit)
-split up sections of bylaws and propose amendments
Conclusions: Did not reach conclusion, carry forward to next meeting
___________________________________________________________________________________
Agenda item: Facebook Page for Rosewood Presenter: Greg Estep
Discussion: Making a Facebook page for the Rosewood Community
-picture of front entrance
-place for all events
Conclusions: Will create a facebook page for the community
Action items Person responsible Deadline
Picture taken of front entrance Greg Estep Not determined
Creation of Facebook page Greg Estep Not determined
Agenda item: Pine Straw Presenter: Jaime Tippett Poe
Discussion: Purchasing Pine Straw from company other than Dream Works (current landscaping company) to save money
-previously chose to use Dream Works to maintain a good relationship due to difficulty with previous company
- negotiate in future contract to purchase pine straw elsewhere or for comparable price
Conclusions: Will negotiate in future contract to purchase pine straw elsewhere or for comparable price
___________________________________________________________________________________
Agenda item: Meeting of HOA board Presenter: Tina Allen
Discussion: Frequency and date of meeting
-last Monday of every month
-beginning in March
-7:00 pm
-next meeting at 1704 Iveywood (Blue House)
-will negotiate changes in date and/or time if needed
-will rotate houses of board members
Conclusions: Will meet last Monday of every Month at 7:00 pm
2/23/2011
7:09-8:45 pm
3967 Tenneyson Ct NW
Meeting called by: Greg Estep Type of meeting: Informal HOA board meeting
Facilitator: Greg Estep Note taker: Jaime K. Tippett Poe
Timekeeper: Jaime K. Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Channing Tyler, Tina Allen, Greg Estep, 2 Architectural Committee Members and former board treasurer
Minutes
Agenda item: Directory Presenter: Greg Estep
Discussion: Phone number must be included by all Rosewood home owners to be placed in directory for contact if needed. Assure homeowners that phone numbers will not be published.
Conclusions: Will try to get all phone numbers via mail or door to door contact
____________________________________________________________________________________
Agenda item: Contact Ed and Tina re: HOA information, newsletter, and sign Presenter: Greg Estep
Conclusions: Greg will contact Ed and Tina re: listed items above.
___________________________________________________________________________________
Agenda item: Front sign Presenter: Greg Estep
Discussion: Possible sealing stone, painting metal Rosewood, or painting behind Rosewood on sign
-we are in possession of (small) pieces of slate but were told that we would have replacement pieces of stone in case of future repair
Conclusions: Will digitally alter sign with possible choices of colors of paint
___________________________________________________________________________________
Action items: Person responsible Deadline
Will take picture or front sign and alter electronically with multiple colors and bring options to future meeting. Greg Estep undetermined
___________________________________________________________________________________
Agenda item: Watering Entranceway Presenter: Greg Estep
Discussion: Watering vs removal of trees
-Sprinkles only in center island
-trees on island are dead
-only one side gets sun
-replace trees in island with sod or ground covering
-cut down dead trees along road front
-State/Concord tree replacement program (free)
Conclusions: Will look into State/Concord tree replacement program of pine trees (free)
___________________________________________________________________________________
Agenda item: Boundaries of Front Property Presenter: Danielle Yemiola
Discussion: Boundaries of the front property extend from large tree to fence
-fence is not our property
Conclusions: No conclusion needed
___________________________________________________________________________________
Agenda item: Garage Sale Presenter: Greg Estep
Discussion: Date and organization of Garage Sale
-avoid later in May
-avoid race weekend
-avoid car shows
-give notice by delivering information by hand
-put up sign at least 2 weeks in advance
-give homeowners at least 1 month notice
-Early May
Conclusions: Garage sale will take place in early May, more details to be discussed in future meetings.
___________________________________________________________________________________
Agenda item: Neighborhood Picnic Presenter: Former Treasurer
Discussion: Neighborhood preciously had a cookout/picnic and will schedule one for this year
-covered dish
-possible donation of hot dogs/hamburgers
Conclusions: Will address at future meeting when closer to summer
___________________________________________________________________________________
Agenda item: Halloween/Christmas decorations Presenter: Former Treasurer
Discussion: Neighborhood looks more inviting with decorations at holidays
-decorations have been stolen in the past
-Christmas lights on trees like other neighborhood on Weddington Rd.
Conclusions: Plan to decorate for holidays to make neighborhood more inviting
___________________________________________________________________________________
Agenda item: Neighborhood Watch Presenter: Greg Estep
Discussion: Community would benefit from a Neighborhood Watch program
-requires participation from ?% of homeowners
-requires homeowners in Neighborhood watch program to meet with police re: program requirements and guidelines
-sign placement at front of entrance
Conclusions: Will look into all additional requirements and possibility of Neighborhood Watch
Action items Person responsible Deadline
Will Call police station to find out all requirements for Neighborhood Watch Greg Estep Not determined
____________________________________________________________________________________________
Agenda item: Bylaws amendment Presenter: Danielle Yemiola
Discussion: Possible amendment of bylaws
-20 year time period is over and can be easily amended
-need to change multiple items (such as dog weight limit)
-split up sections of bylaws and propose amendments
Conclusions: Did not reach conclusion, carry forward to next meeting
___________________________________________________________________________________
Agenda item: Facebook Page for Rosewood Presenter: Greg Estep
Discussion: Making a Facebook page for the Rosewood Community
-picture of front entrance
-place for all events
Conclusions: Will create a facebook page for the community
Action items Person responsible Deadline
Picture taken of front entrance Greg Estep Not determined
Creation of Facebook page Greg Estep Not determined
Agenda item: Pine Straw Presenter: Jaime Tippett Poe
Discussion: Purchasing Pine Straw from company other than Dream Works (current landscaping company) to save money
-previously chose to use Dream Works to maintain a good relationship due to difficulty with previous company
- negotiate in future contract to purchase pine straw elsewhere or for comparable price
Conclusions: Will negotiate in future contract to purchase pine straw elsewhere or for comparable price
___________________________________________________________________________________
Agenda item: Meeting of HOA board Presenter: Tina Allen
Discussion: Frequency and date of meeting
-last Monday of every month
-beginning in March
-7:00 pm
-next meeting at 1704 Iveywood (Blue House)
-will negotiate changes in date and/or time if needed
-will rotate houses of board members
Conclusions: Will meet last Monday of every Month at 7:00 pm
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