Minutes of Annual HOA 3/19/2012

Minutes of Annual HOA
3/19/2012
7:30pm
Tina Allen’s House
Meeting called by: Greg Estep Type of meeting: HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: 4 Board Members and 2 Architectural Committee members
Minutes



Agenda item: Finances Presenter: Tina Allen
Discussion: Current financial state
-current balance $6382.54
-To date 32/47 homeowners paid so far
-received dues for foreclosed home at 1080 Iveywood Place
-

Conclusions: Update on financial status

Agenda item: Rewriting Bylaws Presenter: Jaime Tippett Poe
Discussion: Current state of rewritten bylaws
-have not yet been filed because of concerns that we have received
-have discussion of updated language of the bylaws at next HOA board meeting
-not open for change, but will address concerns
-send email and place information in box before next meeting people
-?physical signatures to pass bylaws
-will bring form for 36/47 homeowners to sign to pass updated bylaws to next HOA board meeting and will approach out neighbors.
Conclusions: Will get 36/47 physical signatures.

Agenda item: Neighborhood watch Presenter: Tina Allen
Discussion: Do we want a neighborhood watch?
-short 4 signatures for the neighborhood watch after the annual meeting
-will reach out to neighbors to see if we can get 4 more neighbors
Conclusions: Large interest in the neighborhood watch


Agenda item: Additional/Changes of Board Members Presenter: Greg Estep
Discussion: Addition/change of board
-John Farrell will be our 5th board member.
-will contact John about our next meeting and will include him on minutes from this meeting


Conclusions: Addition of John as a 5th member

Agenda item: HOA Management Company Presenter: Tina Allen
Discussion: Possibly going to a Management company
-minimum of $200/month for basic package
-$350/month for total management
-package could be customized-minimum of complaints per package
-HOA Board would still exist
-contact members of other boards who use management companies: Superior Management Huntersville, Herman Management, and CSI-Davidson
-

Conclusions: Will discuss at future meeting
Agenda item: Enforcement of violation fees Presenter: Jaime Tippett Poe
Discussion: When to begin enforcement of fees
-April 23rd, 2012
-meeting to walk around neighborhood at 6:45 and then official meeting at 7:30 open to HOA members
Conclusions: Next meeting on April 23rd 2012
Agenda item: Next HOA meeting Presenter: Jaime Tippett Poe
Discussion: Next HOA meeting
-meeting to walk around neighborhood at 6:45 and then official meeting at 7:30 open to HOA members
-April, 23rd, 2012
Conclusions: Next meeting on April 23rd 2012
Agenda item: Yard Sale Presenter: Jaime Tippett Poe
Discussion: Date/advertising of Yard Sale
-May 12th
-get signatures if still needed to pass bylaws
-gage interest about yard sale in the fall
-add to handout at from about meeting on April 23rd

Advertising
-sign at from entrance
-put in the newspaper
-put on Craig’s List
Conclusions: will have May 12th, 2012 at 7:00am