Minutes of the board 12/20/2011

Minutes of HOA Board Meeting
12/20/2011
7:30
Tina Allen’s House
Meeting called by: Tina Allen Type of meeting: HOA Board Meeting
Facilitator: Jaime Tippett Poe Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Greg Estep, Tina Allen, Architectural Committee Member
Minutes



Agenda item: Finances Presenter: Jaime Tippett Poe
Discussion: Payments
Only 4 home owners unpaid
$1948.60 in account
January’s lawn service bill due
Maintaining the current HOA due rate for any homeowner paid at or by the annual meeting at $191.40
Increase HOA dues to $210.00

Conclusions: Financially stable at this time

Agenda item: Rewriting Bylaws Presenter: Danielle Yemiola Drye
Discussion:
-Danielle will rewrite the bylaws with proposed changes and email to all board members
-will check with Danielle on progress
-Include different interpretation meeting so that we can include conference calls or emails
Conclusions: Will be approved by board in time for meeting?

Action items Person responsible Deadline
 Check with Danielle on Progress Jaime 12/30/2011



Agenda item: Date for annual meeting Presenter: Jaime Tippett Poe
Discussion: Time and location for annual meeting
-check on Crossroads Church meeting room
-check on McGill Baptist classroom/fellowship hall
-provide coffee and donuts
1/21/12
Time: 10:00am
Conclusions: Check on these two locations

Action items Person responsible Deadline

 check on Crossroads Greg 12/30/11
 check on McGill Baptist Jaime 12/30/12
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Agenda item: Lawns service Presenter: Jaime Tippett Poe
Discussion: Keep same lawn service
Keep current lawn service due to quality of service
Conclusions: Keep service

Agenda item: Neighborhood watch Presenter: Jaime Tippett Poe
Discussion: Present at annual meeting
-will ask for representative to come and present and get participation at annual meeting
Conclusions: Present at annual meeting

Action items Person responsible Deadline
 Tina Allen will call for a contact Tina 1/1/12
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Agenda item: Next Meeting Presenter: Jaime Tippett Poe
Discussion: Meet in January

Meet prior to the annual meeting 1/11/12 at 7:30
Back up date on 1/18/12 at 7:30
Meet at Jaime’s house
Conclusions: Finalize annual meeting plans at next meeting

Action items Person responsible Deadline
 None
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