Minutes of Annual HOA 1/21/2012

Minutes of Annual HOA
1/21/2012
10:00am
McGill Baptist Church
Meeting called by: Greg Estep Type of meeting: Annual Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: 4 HOA Board Member and 15 HOA members
Minutes



Agenda item: Finances Presenter: Tina Allen
Discussion: Money Owed
-Still $600 in owed dues from 2011
-we are giving option of paying monthly or in other increments
-paying month to month with no contract for lawn care
-did not have money last summer to pay for lawn care for those HOA members who do not keep up yard

Conclusions: Update on financial status

Agenda item: Rewriting Bylaws Presenter: Danielle Yemiola Drye
Discussion:
-Danielle will rewrite the bylaws with proposed changes and email to all board members
-Include different interpretation meeting so that we can include conference calls or emails
-requires a vote that will be passive vote
-
Conclusions: Will be emailed and approved as of 3/21/2012

Action items Person responsible Deadline



Agenda item: Neighborhood watch Presenter: Tina Allen
Discussion: Do we want a neighborhood watch?
-had at one point in our neighborhood
-25% or more participation or interest
-one time $60 fee for sign to put in neighborhood
Conclusions: Large interest in the neighborhood watch

Agenda item: Newsletter Presenter: Jaime Tippett Poe
Discussion: Want/Need of Newsletter
-there is an interest and we will do these quarterly
-Rosewood night out-no response as to interest or not
Conclusions: Will continue newsletter quarterly

Agenda item: Additional/Changes of Board Members Presenter: Greg Estep
Discussion: Addition/change of board
-John Farrell will be our 5th board member.
Conclusions: Addition of John as a 5th member
Agenda item: Violation Fee Schedule Presenter: Greg Estep
Discussion: What will be a violation
-discussion of the violation fee schedule
-put pictures of acceptable covers for garbage cans on facebook so that homeowners can see examples
-add cars that are not functional
Conclusions: