Minutes of HOA Board Meeting

Minutes of HOA Board Meeting
8/31/11
7:00
Jaime Poe’s House
Meeting called by: Jaime Tippett Poe Type of meeting: HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes

Agenda item: Block Party Presenter: Jaime Tippett Poe
Discussion: What to do to prepare
-announce on bright paper
-rsvp by 9/15/11 to email Rosewood email or see one of the board members (or call greg)
-hot dogs and condiments provided
-pot luck “welcome”
-byob
-jaime bring ketchup
-danielle will bring mustard and chili
-greg will bring slaw
-check in with everyone on 9/16 for additional purchases
Conclusions: Put information in the box

Action items Person responsible Deadline
 Check in on 9/16/11 with current purchases and additional purchases needed All members 9/16/11

Agenda item: Replacement of Channing Presenter: Jaime Tippett Poe
Discussion: Possibly leaving position vacant
-will replace at annual meeting in February
-still fulfills bylaws requirements
Conclusions: Leave positions vacant until next annual meeting

Action items Person responsible Deadline
 none



Agenda item: Finances Presenter: Jaime Tippett Poe/Tina Allen
Discussion: Collection of dues/update on rosewood finances
-mail dues letter
-landscaping renegotiation
Conclusions:

Action items Person responsible Deadline
 mail due letter Tina 9/15/11
 contact neighbors re: person who cuts grass Jaime 9/30/11



Agenda item: Enforcement of bylaws Presenter: Gerg Estep
Discussion: Not submitted to architectural committee/other violations
-penalty at discretion of board
-effective this date 10/1/11
-schedule of fines
-one month grace period of $10 per month fee after 30 days
-lien put on home after 12 month past due
-HOA board has to physically see violation
-certified letter sent to tenets on the15th of every month
-fines are rolled into the operating budget


Conclusions: As of 10/1/11 violations will be put into effect as stated in additional form.

Action items Person responsible Deadline
 review bylaws for other possible violations All members 10/1/11
 mail violation fee schedule Tina 9/15/11
 create fee violation letter Jaime 10/1/11