Minutes of Annual HOA
1/21/2012
10:00am
McGill Baptist Church
Meeting called by: Greg Estep Type of meeting: Annual Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: 4 HOA Board Member and 15 HOA members
Minutes
Agenda item: Finances Presenter: Tina Allen
Discussion: Money Owed
-Still $600 in owed dues from 2011
-we are giving option of paying monthly or in other increments
-paying month to month with no contract for lawn care
-did not have money last summer to pay for lawn care for those HOA members who do not keep up yard
Conclusions: Update on financial status
Agenda item: Rewriting Bylaws Presenter: Danielle Yemiola Drye
Discussion:
-Danielle will rewrite the bylaws with proposed changes and email to all board members
-Include different interpretation meeting so that we can include conference calls or emails
-requires a vote that will be passive vote
-
Conclusions: Will be emailed and approved as of 3/21/2012
Action items Person responsible Deadline
Agenda item: Neighborhood watch Presenter: Tina Allen
Discussion: Do we want a neighborhood watch?
-had at one point in our neighborhood
-25% or more participation or interest
-one time $60 fee for sign to put in neighborhood
Conclusions: Large interest in the neighborhood watch
Agenda item: Newsletter Presenter: Jaime Tippett Poe
Discussion: Want/Need of Newsletter
-there is an interest and we will do these quarterly
-Rosewood night out-no response as to interest or not
Conclusions: Will continue newsletter quarterly
Agenda item: Additional/Changes of Board Members Presenter: Greg Estep
Discussion: Addition/change of board
-John Farrell will be our 5th board member.
Conclusions: Addition of John as a 5th member
Agenda item: Violation Fee Schedule Presenter: Greg Estep
Discussion: What will be a violation
-discussion of the violation fee schedule
-put pictures of acceptable covers for garbage cans on facebook so that homeowners can see examples
-add cars that are not functional
Conclusions:
Thursday, April 12, 2012
Minutes of HOA board meeting
Minutes of HOA board meeting
2/23/2011
7:09-8:45 pm
3967 Tenneyson Ct NW
Meeting called by: Greg Estep Type of meeting: Informal HOA board meeting
Facilitator: Greg Estep Note taker: Jaime K. Tippett Poe
Timekeeper: Jaime K. Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Channing Tyler, Tina Allen, Greg Estep, 2 Architectural Committee Members and former board treasurer (Judy Stoy)
Minutes
Agenda item: Directory Presenter: Greg Estep
Discussion: Phone number must be included by all Rosewood home owners to be placed in directory for contact if needed. Assure homeowners that phone numbers will not be published.
Conclusions: Will try to get all phone numbers via mail or door to door contact
Agenda item: Contact Ed and Tina re: HOA information, newsletter, and sign Presenter: Greg Estep
Conclusions: Greg will contact Ed and Tina re: listed items above.
Agenda item: Front sign Presenter: Greg Estep
Discussion: Possible sealing stone, painting metal Rosewood, or painting behind Rosewood on sign
-we are in possession of (small) pieces of slate but were told that we would have replacement pieces of stone in case of future repair
Conclusions: Will digitally alter sign with possible choices of colors of paint
Action items Person responsible Deadline
Will take picture or front sign and alter electronically with multiple colors and bring options to future meeting. Greg Estep undetermined
Agenda item: Watering Entranceway Presenter: Greg Estep
Discussion: Watering vs removal of trees
-Sprinkles only in center island
-trees on island are dead
-only one side gets sun
-replace trees in island with sod or ground covering
-cut down dead trees along road front
-State/Concord tree replacement program (free)
Conclusions: Will look into State/Concord tree replacement program of pine trees (free)
Agenda item: Boundaries of Front Property Presenter: Danielle Yemiola
Discussion: Boundaries of the front property extend from large tree to fence
-fence is not our property
Conclusions: No conclusion needed
Agenda item: Garage Sale Presenter: Greg Estep
Discussion: Date and organization of Garage Sale
-avoid later in May
-avoid race weekend
-avoid car shows
-give notice by delivering information by hand
-put up sign at least 2 weeks in advance
-give homeowners at least 1 month notice
-Early May
Conclusions: Garage sale will take place in early May, more details to be discussed in future meetings.
Agenda item: Neighborhood Picnic Presenter: Former Treasurer
Discussion: Neighborhood previously had a cookout/picnic and will schedule one for this year
-covered dish
-possible donation of hot dogs/hamburgers
Conclusions: Will address at future meeting when closer to summer
Agenda item: Halloween/Christmas decorations Presenter: Former Treasurer
Discussion: Neighborhood looks more inviting with decorations at holidays
-decorations have been stolen in the past
-Christmas lights on trees like other neighborhood on Weddington Rd.
Conclusions: Plan to decorate for holidays to make neighborhood more inviting
Agenda item: Neighborhood Watch Presenter: Greg Estep
Discussion: Community would benefit from a Neighborhood Watch program
-requires participation from ?% of homeowners
-requires homeowners in Neighborhood watch program to meet with police re: program requirements and guidelines
-sign placement at front of entrance
Conclusions: Will look into all additional requirements and possibility of Neighborhood Watch
Action items Person responsible Deadline
Will Call police station to find out all requirements for Neighborhood Watch Greg Estep Not determined
____________________________________________________________________________________________
Agenda item: Bylaws amendment Presenter: Danielle Yemiola
Discussion: Possible amendment of bylaws
-20 year time period is over and can be easily amended
-need to change multiple items (such as dog weight limit)
-split up sections of bylaws and propose amendments
Conclusions: Did not reach conclusion, carry forward to next meeting
Agenda item: Facebook Page for Rosewood Presenter: Greg Estep
Discussion: Making a Facebook page for the Rosewood Community
-picture of front entrance
-place for all events
Conclusions: Will create a facebook page for the community
Action items Person responsible Deadline
Picture taken of front entrance Greg Estep Not determined
Creation of Facebook page Greg Estep Not determined
Agenda item: Pine Straw Presenter: Jaime Tippett Poe
Discussion: Purchasing Pine Straw from company other than Dream Works (current landscaping company) to save money
-previously chose to use Dream Works to maintain a good relationship due to difficulty with previous company
- negotiate in future contract to purchase pine straw elsewhere or for comparable price
Conclusions: Will negotiate in future contract to purchase pine straw elsewhere or for comparable price
Agenda item: Meeting of HOA board Presenter: Tina Allen
Discussion: Frequency and date of meeting
-last Monday of every month
-beginning in March
-7:00 pm
-next meeting at 1074 Iveywood (Blue House)
-will negotiate changes in date and/or time if needed
-will rotate houses of board members
Conclusions: Will meet last Monday of every Month at 7:00 pm
2/23/2011
7:09-8:45 pm
3967 Tenneyson Ct NW
Meeting called by: Greg Estep Type of meeting: Informal HOA board meeting
Facilitator: Greg Estep Note taker: Jaime K. Tippett Poe
Timekeeper: Jaime K. Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Channing Tyler, Tina Allen, Greg Estep, 2 Architectural Committee Members and former board treasurer (Judy Stoy)
Minutes
Agenda item: Directory Presenter: Greg Estep
Discussion: Phone number must be included by all Rosewood home owners to be placed in directory for contact if needed. Assure homeowners that phone numbers will not be published.
Conclusions: Will try to get all phone numbers via mail or door to door contact
Agenda item: Contact Ed and Tina re: HOA information, newsletter, and sign Presenter: Greg Estep
Conclusions: Greg will contact Ed and Tina re: listed items above.
Agenda item: Front sign Presenter: Greg Estep
Discussion: Possible sealing stone, painting metal Rosewood, or painting behind Rosewood on sign
-we are in possession of (small) pieces of slate but were told that we would have replacement pieces of stone in case of future repair
Conclusions: Will digitally alter sign with possible choices of colors of paint
Action items Person responsible Deadline
Will take picture or front sign and alter electronically with multiple colors and bring options to future meeting. Greg Estep undetermined
Agenda item: Watering Entranceway Presenter: Greg Estep
Discussion: Watering vs removal of trees
-Sprinkles only in center island
-trees on island are dead
-only one side gets sun
-replace trees in island with sod or ground covering
-cut down dead trees along road front
-State/Concord tree replacement program (free)
Conclusions: Will look into State/Concord tree replacement program of pine trees (free)
Agenda item: Boundaries of Front Property Presenter: Danielle Yemiola
Discussion: Boundaries of the front property extend from large tree to fence
-fence is not our property
Conclusions: No conclusion needed
Agenda item: Garage Sale Presenter: Greg Estep
Discussion: Date and organization of Garage Sale
-avoid later in May
-avoid race weekend
-avoid car shows
-give notice by delivering information by hand
-put up sign at least 2 weeks in advance
-give homeowners at least 1 month notice
-Early May
Conclusions: Garage sale will take place in early May, more details to be discussed in future meetings.
Agenda item: Neighborhood Picnic Presenter: Former Treasurer
Discussion: Neighborhood previously had a cookout/picnic and will schedule one for this year
-covered dish
-possible donation of hot dogs/hamburgers
Conclusions: Will address at future meeting when closer to summer
Agenda item: Halloween/Christmas decorations Presenter: Former Treasurer
Discussion: Neighborhood looks more inviting with decorations at holidays
-decorations have been stolen in the past
-Christmas lights on trees like other neighborhood on Weddington Rd.
Conclusions: Plan to decorate for holidays to make neighborhood more inviting
Agenda item: Neighborhood Watch Presenter: Greg Estep
Discussion: Community would benefit from a Neighborhood Watch program
-requires participation from ?% of homeowners
-requires homeowners in Neighborhood watch program to meet with police re: program requirements and guidelines
-sign placement at front of entrance
Conclusions: Will look into all additional requirements and possibility of Neighborhood Watch
Action items Person responsible Deadline
Will Call police station to find out all requirements for Neighborhood Watch Greg Estep Not determined
____________________________________________________________________________________________
Agenda item: Bylaws amendment Presenter: Danielle Yemiola
Discussion: Possible amendment of bylaws
-20 year time period is over and can be easily amended
-need to change multiple items (such as dog weight limit)
-split up sections of bylaws and propose amendments
Conclusions: Did not reach conclusion, carry forward to next meeting
Agenda item: Facebook Page for Rosewood Presenter: Greg Estep
Discussion: Making a Facebook page for the Rosewood Community
-picture of front entrance
-place for all events
Conclusions: Will create a facebook page for the community
Action items Person responsible Deadline
Picture taken of front entrance Greg Estep Not determined
Creation of Facebook page Greg Estep Not determined
Agenda item: Pine Straw Presenter: Jaime Tippett Poe
Discussion: Purchasing Pine Straw from company other than Dream Works (current landscaping company) to save money
-previously chose to use Dream Works to maintain a good relationship due to difficulty with previous company
- negotiate in future contract to purchase pine straw elsewhere or for comparable price
Conclusions: Will negotiate in future contract to purchase pine straw elsewhere or for comparable price
Agenda item: Meeting of HOA board Presenter: Tina Allen
Discussion: Frequency and date of meeting
-last Monday of every month
-beginning in March
-7:00 pm
-next meeting at 1074 Iveywood (Blue House)
-will negotiate changes in date and/or time if needed
-will rotate houses of board members
Conclusions: Will meet last Monday of every Month at 7:00 pm
Minutes of Annual HOA 3/19/2012
Minutes of Annual HOA
3/19/2012
7:30pm
Tina Allen’s House
Meeting called by: Greg Estep Type of meeting: HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: 4 Board Members and 2 Architectural Committee members
Minutes
Agenda item: Finances Presenter: Tina Allen
Discussion: Current financial state
-current balance $6382.54
-To date 32/47 homeowners paid so far
-received dues for foreclosed home at 1080 Iveywood Place
-
Conclusions: Update on financial status
Agenda item: Rewriting Bylaws Presenter: Jaime Tippett Poe
Discussion: Current state of rewritten bylaws
-have not yet been filed because of concerns that we have received
-have discussion of updated language of the bylaws at next HOA board meeting
-not open for change, but will address concerns
-send email and place information in box before next meeting people
-?physical signatures to pass bylaws
-will bring form for 36/47 homeowners to sign to pass updated bylaws to next HOA board meeting and will approach out neighbors.
Conclusions: Will get 36/47 physical signatures.
Agenda item: Neighborhood watch Presenter: Tina Allen
Discussion: Do we want a neighborhood watch?
-short 4 signatures for the neighborhood watch after the annual meeting
-will reach out to neighbors to see if we can get 4 more neighbors
Conclusions: Large interest in the neighborhood watch
Agenda item: Additional/Changes of Board Members Presenter: Greg Estep
Discussion: Addition/change of board
-John Farrell will be our 5th board member.
-will contact John about our next meeting and will include him on minutes from this meeting
Conclusions: Addition of John as a 5th member
Agenda item: HOA Management Company Presenter: Tina Allen
Discussion: Possibly going to a Management company
-minimum of $200/month for basic package
-$350/month for total management
-package could be customized-minimum of complaints per package
-HOA Board would still exist
-contact members of other boards who use management companies: Superior Management Huntersville, Herman Management, and CSI-Davidson
-
Conclusions: Will discuss at future meeting
Agenda item: Enforcement of violation fees Presenter: Jaime Tippett Poe
Discussion: When to begin enforcement of fees
-April 23rd, 2012
-meeting to walk around neighborhood at 6:45 and then official meeting at 7:30 open to HOA members
Conclusions: Next meeting on April 23rd 2012
Agenda item: Next HOA meeting Presenter: Jaime Tippett Poe
Discussion: Next HOA meeting
-meeting to walk around neighborhood at 6:45 and then official meeting at 7:30 open to HOA members
-April, 23rd, 2012
Conclusions: Next meeting on April 23rd 2012
Agenda item: Yard Sale Presenter: Jaime Tippett Poe
Discussion: Date/advertising of Yard Sale
-May 12th
-get signatures if still needed to pass bylaws
-gage interest about yard sale in the fall
-add to handout at from about meeting on April 23rd
Advertising
-sign at from entrance
-put in the newspaper
-put on Craig’s List
Conclusions: will have May 12th, 2012 at 7:00am
3/19/2012
7:30pm
Tina Allen’s House
Meeting called by: Greg Estep Type of meeting: HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: 4 Board Members and 2 Architectural Committee members
Minutes
Agenda item: Finances Presenter: Tina Allen
Discussion: Current financial state
-current balance $6382.54
-To date 32/47 homeowners paid so far
-received dues for foreclosed home at 1080 Iveywood Place
-
Conclusions: Update on financial status
Agenda item: Rewriting Bylaws Presenter: Jaime Tippett Poe
Discussion: Current state of rewritten bylaws
-have not yet been filed because of concerns that we have received
-have discussion of updated language of the bylaws at next HOA board meeting
-not open for change, but will address concerns
-send email and place information in box before next meeting people
-?physical signatures to pass bylaws
-will bring form for 36/47 homeowners to sign to pass updated bylaws to next HOA board meeting and will approach out neighbors.
Conclusions: Will get 36/47 physical signatures.
Agenda item: Neighborhood watch Presenter: Tina Allen
Discussion: Do we want a neighborhood watch?
-short 4 signatures for the neighborhood watch after the annual meeting
-will reach out to neighbors to see if we can get 4 more neighbors
Conclusions: Large interest in the neighborhood watch
Agenda item: Additional/Changes of Board Members Presenter: Greg Estep
Discussion: Addition/change of board
-John Farrell will be our 5th board member.
-will contact John about our next meeting and will include him on minutes from this meeting
Conclusions: Addition of John as a 5th member
Agenda item: HOA Management Company Presenter: Tina Allen
Discussion: Possibly going to a Management company
-minimum of $200/month for basic package
-$350/month for total management
-package could be customized-minimum of complaints per package
-HOA Board would still exist
-contact members of other boards who use management companies: Superior Management Huntersville, Herman Management, and CSI-Davidson
-
Conclusions: Will discuss at future meeting
Agenda item: Enforcement of violation fees Presenter: Jaime Tippett Poe
Discussion: When to begin enforcement of fees
-April 23rd, 2012
-meeting to walk around neighborhood at 6:45 and then official meeting at 7:30 open to HOA members
Conclusions: Next meeting on April 23rd 2012
Agenda item: Next HOA meeting Presenter: Jaime Tippett Poe
Discussion: Next HOA meeting
-meeting to walk around neighborhood at 6:45 and then official meeting at 7:30 open to HOA members
-April, 23rd, 2012
Conclusions: Next meeting on April 23rd 2012
Agenda item: Yard Sale Presenter: Jaime Tippett Poe
Discussion: Date/advertising of Yard Sale
-May 12th
-get signatures if still needed to pass bylaws
-gage interest about yard sale in the fall
-add to handout at from about meeting on April 23rd
Advertising
-sign at from entrance
-put in the newspaper
-put on Craig’s List
Conclusions: will have May 12th, 2012 at 7:00am
HOA MEETING MINUTES 3/28/2011
Team Meeting
3/28/11
7:05-9:07
1074 Iveywood
Meeting called by: Greg Estep Type of meeting: Informal HOA board meeting
Facilitator: Greg Estep Note taker: Jaime K. Tippett Poe
Timekeeper: Jaime K. Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Tree cut down on burm Presenter: Greg Estep
Discussion: Any knowledge of who cut down the healthy tree on burm?
-neatly stacked up limbs
-not vandalism
-possibly the State or landscaping company
Conclusions: Unknown source cut down tree.
Action items None at this time Person responsible Deadline
Agenda item: Rosewood Entry sign Presenter: Greg Estep
Discussion: Letters continue to fall off and changes to make
-possible committee of 3 HOA board members to come up with plan for improvements
-paint over epoxy on bricks to better match old mortar
-idea for letters: powder coat letters with chrome
-idea for letters: paint letters white/black
-seal background
-will secure letters once we have finished signs
-put in newsletter what is decided
-put black and white letter on signs during night to see which had best visibility
Conclusions: Seal signs, prime white and if white is not preferable then paint black
Action items Person responsible Deadline
Seal tile background Greg Estep Not determined
Prime letters white Greg Estep Not determined
Agenda item: Pine Straw needs to be finished Presenter: Greg Estep
Discussion: -landscaper informed he will complete on 3/29/11
Conclusions: Pine Straw will be completed on 3/29/11
Action items Person responsible Deadline
None at this time
Agenda item: HOA Facebook Page Presenter: Greg Estep
Discussion: Facebook page is complete
-everyone has visited the Facebook page
-put HOA board contact info on page
-put up any pictures that HOA board has of Rosewood
-put up minutes once approved
Conclusions: All HOA board is aware of and will interact with Facebook page
Action items Person responsible Deadline
None at this time
Agenda item: Newsletter Contents and date to distribute Presenter: Jaime K. Tippett Poe
Discussion: What to include in newsletter and when the HOA board can hand deliver them
Contents:
-Facebook page link
-Final plan for sign
-HOA board
-Date for Yard Sale
-Reminder to pay dues
-eventually Classified Ads for neighborhood
-request for directory information
Date to Deliver:
-Saturday April 1, 2011 at 10:00 am
-Meet at 3967 Tenneyson Ct NW
Conclusions: Newsletter will contain contents as listed above and will be distributed by all HOA board members on 4/1/11
Action items Person responsible Deadline
Meet at 3967 Tenneyson Ct to pick up newsletter and distribute to houses accordingly HOA board 4/1/11
Agenda item: Directory Presenter: Jaime K. Tippett Poe
Discussion: Who has information and if in newsletter
-Tina Allen has the directory information and will forward to board members
-Put reminder in the newsletter and assure of safety of information
-have extra form to hand out on 4/1/11 if needed
Conclusions: Tina Allen will forward information and extra forms will be available 4/1/11
Action items Person responsible Deadline
Forwarding of Directory Tina Allen Not determined
Agenda item: Date for Yard Sale Presenter: Jaime K. Tippett Poe
Discussion: When to hold yard sale
-First or second weekend in May?
-Danielle prefers first weekend
-include announcement in newsletter
Conclusions: First Saturday in May (5/7/11)
Action items Person responsible Deadline
None at this time
Agenda item: Neighborhood Picnic Presenter: Jaime K. Tippett Poe
Discussion: Previously Neighborhood had a picnic
-Tentative date for picnic set 9/10/11
-obtain permit to block off cul-de-sac (possibly Tenneyson Ct)
Conclusions: Will review at future meeting
Action items Person responsible Deadline
None at this time
Agenda item: Children Playing in Street Presenter: Greg Estep
Discussion: Previous restriction of children playing in street
-Children are allowed to safely play in their own yards, in streets, and on grassy entrance way, but must follow all state, county, or city laws.
Conclusions: HOA board encourages children playing in our the Rosewood community
Action items None at this time Person responsible Deadline
Agenda item: Light Fixture broken at Front Entranceway Presenter: Greg Estep
Discussion: To replace or leave in currently working status
-Light Fixture is currently working ( Greg Estep fixed it temporarily)
-Greg Estep replaced bulb and needs to be reimbursed by payment or given another bulb for his home
-Unsure how it was broken
Conclusions: Leave in currently working status and reimburse Greg Estep in way he chooses
Action items Person responsible Deadline
None at this time
Agenda item: “Rosewood Night Out” Presenter: Jaime K. Tippett Poe
Discussion: Have outing for all of neighborhood one night per month
-preferably on a weekend evening
-HOA will pick first location and then receive input from homeowners for future locations
-First outing shortly after delivering newsletter
-time to get the community together and involved with HOA
-can be facilitated via newsletter and Facebook page
Conclusions: Will take place on Second Friday of every month. First Rosewood Night out will be 4/8/11 at Garofalo’s Italian (3655 Concord Parkway Concord, NC 28027 -in Food Lion Shopping Center)
Action items Person responsible Deadline
None at this time
Agenda item: Bylaws amendments Presenter: Jaime K. Tippett Poe
Discussion: Split up into sections and note any suggested changes
-Split up ~5pg each
-read all of the Bylaws to be able to make an informed decision about changes
-will need final copy to be reviewed by attorney
-Tina possibly has legal services that we can consult
Conclusions: Will review at next meeting to vote on any changes to be made
Action items Person responsible Deadline
Consult with Legal Services to see if HOA Bylaws can be reviewed under her monthly fee. Tina Allen Not determined
Agenda item: No Soliciting sign at entranceway Presenter: Danielle Yemiola
Discussion: Purchasing No Soliciting sign for entranceway
-not binding
-may encourage Solicitors not to enter neighborhood
~$14 at Lowe’s Home Improvement
-Could also purchase online
-will need two
-make sure they are attractive (possibly brass)
Conclusions: Will purchase two No Soliciting signs to put at front entranceway
Action items Person responsible Deadline
Will purchase two No Soliciting signs to put at front entranceway under $20 a piece Danielle Yemiola Not Determined
Agenda item: Mailbox post replacement Presenter: Greg Estep
Discussion: Same posts required for all houses in neighborhood
-Current mailbox posts have decay and many have been replaced by different designs
-Require replacement to match current design or allow other designs?
-Present any replacement ideas to Architectural Committee for decision
-White post and mailbox must be white or match house color
Conclusions: Present any replacement ideas to Architectural Committee for decision and Must have a white post and mailbox must be white or match house color
Action items Person responsible Deadline
None at this time
Agenda item: April Meeting Presenter: Danielle Yemiola
Discussion: Where next meeting will be held
-Tina Allen’s home
-same time
Conclusions: Will meet at Tina Allen’s home -1071 Iveywood at 7:00 pm
Action items Person responsible Deadline
None at this time
3/28/11
7:05-9:07
1074 Iveywood
Meeting called by: Greg Estep Type of meeting: Informal HOA board meeting
Facilitator: Greg Estep Note taker: Jaime K. Tippett Poe
Timekeeper: Jaime K. Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Tree cut down on burm Presenter: Greg Estep
Discussion: Any knowledge of who cut down the healthy tree on burm?
-neatly stacked up limbs
-not vandalism
-possibly the State or landscaping company
Conclusions: Unknown source cut down tree.
Action items None at this time Person responsible Deadline
Agenda item: Rosewood Entry sign Presenter: Greg Estep
Discussion: Letters continue to fall off and changes to make
-possible committee of 3 HOA board members to come up with plan for improvements
-paint over epoxy on bricks to better match old mortar
-idea for letters: powder coat letters with chrome
-idea for letters: paint letters white/black
-seal background
-will secure letters once we have finished signs
-put in newsletter what is decided
-put black and white letter on signs during night to see which had best visibility
Conclusions: Seal signs, prime white and if white is not preferable then paint black
Action items Person responsible Deadline
Seal tile background Greg Estep Not determined
Prime letters white Greg Estep Not determined
Agenda item: Pine Straw needs to be finished Presenter: Greg Estep
Discussion: -landscaper informed he will complete on 3/29/11
Conclusions: Pine Straw will be completed on 3/29/11
Action items Person responsible Deadline
None at this time
Agenda item: HOA Facebook Page Presenter: Greg Estep
Discussion: Facebook page is complete
-everyone has visited the Facebook page
-put HOA board contact info on page
-put up any pictures that HOA board has of Rosewood
-put up minutes once approved
Conclusions: All HOA board is aware of and will interact with Facebook page
Action items Person responsible Deadline
None at this time
Agenda item: Newsletter Contents and date to distribute Presenter: Jaime K. Tippett Poe
Discussion: What to include in newsletter and when the HOA board can hand deliver them
Contents:
-Facebook page link
-Final plan for sign
-HOA board
-Date for Yard Sale
-Reminder to pay dues
-eventually Classified Ads for neighborhood
-request for directory information
Date to Deliver:
-Saturday April 1, 2011 at 10:00 am
-Meet at 3967 Tenneyson Ct NW
Conclusions: Newsletter will contain contents as listed above and will be distributed by all HOA board members on 4/1/11
Action items Person responsible Deadline
Meet at 3967 Tenneyson Ct to pick up newsletter and distribute to houses accordingly HOA board 4/1/11
Agenda item: Directory Presenter: Jaime K. Tippett Poe
Discussion: Who has information and if in newsletter
-Tina Allen has the directory information and will forward to board members
-Put reminder in the newsletter and assure of safety of information
-have extra form to hand out on 4/1/11 if needed
Conclusions: Tina Allen will forward information and extra forms will be available 4/1/11
Action items Person responsible Deadline
Forwarding of Directory Tina Allen Not determined
Agenda item: Date for Yard Sale Presenter: Jaime K. Tippett Poe
Discussion: When to hold yard sale
-First or second weekend in May?
-Danielle prefers first weekend
-include announcement in newsletter
Conclusions: First Saturday in May (5/7/11)
Action items Person responsible Deadline
None at this time
Agenda item: Neighborhood Picnic Presenter: Jaime K. Tippett Poe
Discussion: Previously Neighborhood had a picnic
-Tentative date for picnic set 9/10/11
-obtain permit to block off cul-de-sac (possibly Tenneyson Ct)
Conclusions: Will review at future meeting
Action items Person responsible Deadline
None at this time
Agenda item: Children Playing in Street Presenter: Greg Estep
Discussion: Previous restriction of children playing in street
-Children are allowed to safely play in their own yards, in streets, and on grassy entrance way, but must follow all state, county, or city laws.
Conclusions: HOA board encourages children playing in our the Rosewood community
Action items None at this time Person responsible Deadline
Agenda item: Light Fixture broken at Front Entranceway Presenter: Greg Estep
Discussion: To replace or leave in currently working status
-Light Fixture is currently working ( Greg Estep fixed it temporarily)
-Greg Estep replaced bulb and needs to be reimbursed by payment or given another bulb for his home
-Unsure how it was broken
Conclusions: Leave in currently working status and reimburse Greg Estep in way he chooses
Action items Person responsible Deadline
None at this time
Agenda item: “Rosewood Night Out” Presenter: Jaime K. Tippett Poe
Discussion: Have outing for all of neighborhood one night per month
-preferably on a weekend evening
-HOA will pick first location and then receive input from homeowners for future locations
-First outing shortly after delivering newsletter
-time to get the community together and involved with HOA
-can be facilitated via newsletter and Facebook page
Conclusions: Will take place on Second Friday of every month. First Rosewood Night out will be 4/8/11 at Garofalo’s Italian (3655 Concord Parkway Concord, NC 28027 -in Food Lion Shopping Center)
Action items Person responsible Deadline
None at this time
Agenda item: Bylaws amendments Presenter: Jaime K. Tippett Poe
Discussion: Split up into sections and note any suggested changes
-Split up ~5pg each
-read all of the Bylaws to be able to make an informed decision about changes
-will need final copy to be reviewed by attorney
-Tina possibly has legal services that we can consult
Conclusions: Will review at next meeting to vote on any changes to be made
Action items Person responsible Deadline
Consult with Legal Services to see if HOA Bylaws can be reviewed under her monthly fee. Tina Allen Not determined
Agenda item: No Soliciting sign at entranceway Presenter: Danielle Yemiola
Discussion: Purchasing No Soliciting sign for entranceway
-not binding
-may encourage Solicitors not to enter neighborhood
~$14 at Lowe’s Home Improvement
-Could also purchase online
-will need two
-make sure they are attractive (possibly brass)
Conclusions: Will purchase two No Soliciting signs to put at front entranceway
Action items Person responsible Deadline
Will purchase two No Soliciting signs to put at front entranceway under $20 a piece Danielle Yemiola Not Determined
Agenda item: Mailbox post replacement Presenter: Greg Estep
Discussion: Same posts required for all houses in neighborhood
-Current mailbox posts have decay and many have been replaced by different designs
-Require replacement to match current design or allow other designs?
-Present any replacement ideas to Architectural Committee for decision
-White post and mailbox must be white or match house color
Conclusions: Present any replacement ideas to Architectural Committee for decision and Must have a white post and mailbox must be white or match house color
Action items Person responsible Deadline
None at this time
Agenda item: April Meeting Presenter: Danielle Yemiola
Discussion: Where next meeting will be held
-Tina Allen’s home
-same time
Conclusions: Will meet at Tina Allen’s home -1071 Iveywood at 7:00 pm
Action items Person responsible Deadline
None at this time
Minutes of HOA Board Meeting 4/25/2011
Minutes of HOA Board Meeting
4/25/2011
7:00
Tina’s House
Meeting called by: Greg Estep Type of meeting: Informational HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Rosewood Sign Presenter: Jaime Tippett Poe
Discussion: Changing color of lettering and sealing of sign
-sealing is completed
-letters to be primed white and painted black
-leave rose as it is temporarily
-Tina will pick up spray paint and bring rope to Danielle’s house where painting will be completed
-Meet at Danielle’s on Sat 4/30/11 at 11:00am and backup date is 4/31/11
Conclusions: Meeting at Danielle’s to paint letters of sign on Sat 4/30/11
Action items Person responsible Deadline
Purchase Spray Paint Tina 4/30/11
Bring rope Tina 4/30/11
Paint letters All committee members 4/30/11
Agenda item: Pine Straw at front entrance Presenter: Jaime Tippett Poe
Discussion: Pine straw distribution
-completed by landscaping company
-Judy planted daylilies at front entrance
-renegotiate with landscaper in June/July
Conclusions: Pine Straw distribution completed
Action items Person responsible Deadline
Thank you card to Judy Danielle Not determined
Agenda item: Facebook Document Uploads Presenter: Jaime Tippett Poe
Discussion: Best way to upload a document to the Facebook page
-save as a jpg and upload as a picture
-create a link to a blog to upload documents and place link on page
Conclusions: Create a link to a blog to upload the document
Action items Person responsible Deadline
Create blog link Greg Not determined
Agenda item: Next Newsletter Presenter: Jaime Tippett poe
Discussion: What to include in the next Newsletter
-Rosewood Night out place and time
-thanks for participation in the yard sale
-changes to the sign
-information needed for directory
-reminder for dues
-any classified ads (with contact info)
-reminder about trashcans and recycle bins
-reminder of architectural committee
-will put in the box at the front entrance
Conclusions: Include above in Newsletter
Action items Person responsible Deadline
Create next Newsletter Jaime Tippett Poe Not determined
Agenda item: Yard Sale Presenter: Jaime Tippett Poe
Discussion: Prior to Yard Sale
-put up sign in front of Neighborhood on Sunday
-Ads for yard sale in paper/craigslist/Cabarrus School channel/news websites
Conclusions: Advertisement will be as listed above
Action items Person responsible Deadline
Put up sign Tina Allen 4/31/11
Put adds in paper/craigslist/Cabarrus School channel/news websites Tina Allen Not determined
Agenda item: No Soliciting Signs Presenter: Jaime Tippett Poe
Discussion: Purchase/Placement of no soliciting signs
-Home Depot and Lowe’s do not have them
-can purchase 9.5 x 4.5 with black lettering on slate for $20 per sign
-Contact Duke about the signs that he removed and request them to place back at entrance
Conclusions: Will first contact Duke and then decide about purchasing signs
Action items Person responsible Deadline
Contact Duke about return of signs Greg Estep Not determined
Agenda item: Neighborhood Watch Presenter: Tina Allen
Discussion: Requirements for Neighborhood watch participation
-25% participation from homeowners
-month meetings or once a quarter (neighborhood can choose)
-$65 for a sign
-Weekend night preferred over week night
Conclusions: Will discuss with neighborhood at Community Picnic (at a later date)
Action items Person responsible Deadline
None
Agenda item: Review of Bylaws Presenter: All HOA board members
Discussion: Possible changes in Bylaws
-will be continued at next meeting
Conclusions: Continue at next meeting
Action items Person responsible Deadline
Agenda item: Next Meeting Presenter: Danielle Yemiola
Discussion: Location/time for next meeting
-Greg Estep’s house
-7:00 pm
-June 6th
Conclusions: Next meeting 6/6/11 at 7:00pm at Greg’s house
Addendum: next meeting moved to Wednesday June 15, 2011 at 7:00pm at Greg’s house due multiple board members not available on 6/6/11.
4/25/2011
7:00
Tina’s House
Meeting called by: Greg Estep Type of meeting: Informational HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Rosewood Sign Presenter: Jaime Tippett Poe
Discussion: Changing color of lettering and sealing of sign
-sealing is completed
-letters to be primed white and painted black
-leave rose as it is temporarily
-Tina will pick up spray paint and bring rope to Danielle’s house where painting will be completed
-Meet at Danielle’s on Sat 4/30/11 at 11:00am and backup date is 4/31/11
Conclusions: Meeting at Danielle’s to paint letters of sign on Sat 4/30/11
Action items Person responsible Deadline
Purchase Spray Paint Tina 4/30/11
Bring rope Tina 4/30/11
Paint letters All committee members 4/30/11
Agenda item: Pine Straw at front entrance Presenter: Jaime Tippett Poe
Discussion: Pine straw distribution
-completed by landscaping company
-Judy planted daylilies at front entrance
-renegotiate with landscaper in June/July
Conclusions: Pine Straw distribution completed
Action items Person responsible Deadline
Thank you card to Judy Danielle Not determined
Agenda item: Facebook Document Uploads Presenter: Jaime Tippett Poe
Discussion: Best way to upload a document to the Facebook page
-save as a jpg and upload as a picture
-create a link to a blog to upload documents and place link on page
Conclusions: Create a link to a blog to upload the document
Action items Person responsible Deadline
Create blog link Greg Not determined
Agenda item: Next Newsletter Presenter: Jaime Tippett poe
Discussion: What to include in the next Newsletter
-Rosewood Night out place and time
-thanks for participation in the yard sale
-changes to the sign
-information needed for directory
-reminder for dues
-any classified ads (with contact info)
-reminder about trashcans and recycle bins
-reminder of architectural committee
-will put in the box at the front entrance
Conclusions: Include above in Newsletter
Action items Person responsible Deadline
Create next Newsletter Jaime Tippett Poe Not determined
Agenda item: Yard Sale Presenter: Jaime Tippett Poe
Discussion: Prior to Yard Sale
-put up sign in front of Neighborhood on Sunday
-Ads for yard sale in paper/craigslist/Cabarrus School channel/news websites
Conclusions: Advertisement will be as listed above
Action items Person responsible Deadline
Put up sign Tina Allen 4/31/11
Put adds in paper/craigslist/Cabarrus School channel/news websites Tina Allen Not determined
Agenda item: No Soliciting Signs Presenter: Jaime Tippett Poe
Discussion: Purchase/Placement of no soliciting signs
-Home Depot and Lowe’s do not have them
-can purchase 9.5 x 4.5 with black lettering on slate for $20 per sign
-Contact Duke about the signs that he removed and request them to place back at entrance
Conclusions: Will first contact Duke and then decide about purchasing signs
Action items Person responsible Deadline
Contact Duke about return of signs Greg Estep Not determined
Agenda item: Neighborhood Watch Presenter: Tina Allen
Discussion: Requirements for Neighborhood watch participation
-25% participation from homeowners
-month meetings or once a quarter (neighborhood can choose)
-$65 for a sign
-Weekend night preferred over week night
Conclusions: Will discuss with neighborhood at Community Picnic (at a later date)
Action items Person responsible Deadline
None
Agenda item: Review of Bylaws Presenter: All HOA board members
Discussion: Possible changes in Bylaws
-will be continued at next meeting
Conclusions: Continue at next meeting
Action items Person responsible Deadline
Agenda item: Next Meeting Presenter: Danielle Yemiola
Discussion: Location/time for next meeting
-Greg Estep’s house
-7:00 pm
-June 6th
Conclusions: Next meeting 6/6/11 at 7:00pm at Greg’s house
Addendum: next meeting moved to Wednesday June 15, 2011 at 7:00pm at Greg’s house due multiple board members not available on 6/6/11.
Minutes of HOA Board Meeting
Minutes of HOA Board Meeting
6/15/11
7:00pm
Greg Estep’s House
Meeting called by: Jaime Tippett Poe Type of meeting: HOA board meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Rosewood Sign Presenter: Jaime Tippett Poe
Discussion: Previous and needed changes
-previous change of white lettering to sign
-needed change of the rose to white/black/burnt orange
-return money to Tina from spray paint return
-turn in receipt to Tina for adhesive
-shrub covering sign on Summerhill side needs to be removed
Conclusions: Will paint rose burnt orange on 6/26/11 at 1:00 at Danielle’s House. Board will remove shrub
Action items Person responsible Deadline
Paint rose of both signs burnt orange Members of Board 6/26/11
Bring textured paint Greg and Danielle 6/26/11
Supply primer Greg 6/26/11
Remove shrub from in front of sign Members of board Not determined
Agenda item: Newsletter Presenter: Jaime Tippett Poe
Discussion: Changes to current Newsletter prior to distribution
-new meeting time
-add rosewood night out
-change night out date
-add contacts for members
-change Danielle’s last name
-add in new email address
Conclusions: Make changes listed above
Action items Person responsible Deadline
Make changes to newsletter Jaime Tippett Poe Not determined
Agenda item: New Meeting Time Presenter: Jaime Tippett Poe
Discussion: Time to meet over summer
-2 unofficial meetings at Rosewood Night Out
-Next official meeting 9/12/11 at 7:30 at Jaime’s House
Conclusions: 9/12/11 7:30 at Jaime’s House
Action items Person responsible Deadline
none
Agenda item: Rosewood Night Out Presenter: Jaime Tippett Poe
Discussion: Place for Rosewood Night Out
-Mi Pueblo 7/15/11 7:30
-Tina’s Pool (order in food) 8/5/11 7:30
Conclusions: Places for two months listed above
Action items Person responsible Deadline
none
Agenda item: Block Party Presenter: Jaime Tippett Poe
Discussion: Time, Place, What is needed
-9/17/11 4:00 meet, 5:00 eat dinner
-Tenneyson Ct
-obtain food (hamburgers/hot dogs and fixings for them)
-obtain permit for blocking off street
Conclusions: See above
Action items Person responsible Deadline
Obtain Permit Jaime Tippett Poe Not determined
Food Jaime Tippett Poe and Danielle Yemiola Drye Not determined
Flyers to inform neighborhood Jaime Tippett Poe Not determined
Agenda item: No soliciting signs Presenter: Jaime Tippett Poe
Discussion: Purchase/put up no soliciting signs
-Duke does not have previous signs he removed
-due to financial concerns, put off on purchasing signs for now
Conclusions: Put on hold
Action items Person responsible Deadline
none
Agenda item: Sympathy Card Presenter: Jaime Tippett Poe
Discussion: Send sympathy card to Pharr family
-will sign and send from HOA board
Conclusions: Will send card ASAP to Pharr family
Action items Person responsible Deadline
Send signed card Jaime Tippett Poe ASAP
Agenda item: Replacement of Floating assistant Presenter: Greg Estep
Discussion: Replace Channing Tyler
-3 consecutive meetings missed
-does not feel he can uphold duties to board
-possible replacement
Conclusions: Speak to Channing re: resignation
Action items Person responsible Deadline
Speak to Channing re: resignation Greg Not determined
Speak to possible replacement Greg Not determined
Agenda item: Finances Presenter: Tina Allen
Discussion: Financial Concerns/Dues Owed
-currently have $4,491.87 in account
-discontinuing $5.95 bank fee for unknown purpose per month
-$595.75 per month for landscaping service
-Current Owed Dues $2,255.40
-Renegotiate landscaping contract
-call other landscaping companies for offers (not Acme) (will contact Bloom Scape-previous landscaping service)
-Send letter/phone call to those with owed dues
Conclusions: Renegotiate landscaping contract/Collect dues from those owed
Action items Person responsible Deadline
Contact landscaping companies for offer Tina Allen Not determined
Renegotiate current contract Tina Allen Not determined
Contact by letter and follow up phone call re: owed dues Greg Estep Not determined
Agenda item: Create HOA Board email Presenter: Jaime Tippett Poe
Discussion: Create email for open contact with neighborhood and so that all the board can have access
-make password same as other account Tina has to access
-Jaime will check it on a weekly basis
Conclusions: Will create one email account
Action items Person responsible Deadline
Create gmail account Jaime Tippett Poe Not determined
6/15/11
7:00pm
Greg Estep’s House
Meeting called by: Jaime Tippett Poe Type of meeting: HOA board meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Rosewood Sign Presenter: Jaime Tippett Poe
Discussion: Previous and needed changes
-previous change of white lettering to sign
-needed change of the rose to white/black/burnt orange
-return money to Tina from spray paint return
-turn in receipt to Tina for adhesive
-shrub covering sign on Summerhill side needs to be removed
Conclusions: Will paint rose burnt orange on 6/26/11 at 1:00 at Danielle’s House. Board will remove shrub
Action items Person responsible Deadline
Paint rose of both signs burnt orange Members of Board 6/26/11
Bring textured paint Greg and Danielle 6/26/11
Supply primer Greg 6/26/11
Remove shrub from in front of sign Members of board Not determined
Agenda item: Newsletter Presenter: Jaime Tippett Poe
Discussion: Changes to current Newsletter prior to distribution
-new meeting time
-add rosewood night out
-change night out date
-add contacts for members
-change Danielle’s last name
-add in new email address
Conclusions: Make changes listed above
Action items Person responsible Deadline
Make changes to newsletter Jaime Tippett Poe Not determined
Agenda item: New Meeting Time Presenter: Jaime Tippett Poe
Discussion: Time to meet over summer
-2 unofficial meetings at Rosewood Night Out
-Next official meeting 9/12/11 at 7:30 at Jaime’s House
Conclusions: 9/12/11 7:30 at Jaime’s House
Action items Person responsible Deadline
none
Agenda item: Rosewood Night Out Presenter: Jaime Tippett Poe
Discussion: Place for Rosewood Night Out
-Mi Pueblo 7/15/11 7:30
-Tina’s Pool (order in food) 8/5/11 7:30
Conclusions: Places for two months listed above
Action items Person responsible Deadline
none
Agenda item: Block Party Presenter: Jaime Tippett Poe
Discussion: Time, Place, What is needed
-9/17/11 4:00 meet, 5:00 eat dinner
-Tenneyson Ct
-obtain food (hamburgers/hot dogs and fixings for them)
-obtain permit for blocking off street
Conclusions: See above
Action items Person responsible Deadline
Obtain Permit Jaime Tippett Poe Not determined
Food Jaime Tippett Poe and Danielle Yemiola Drye Not determined
Flyers to inform neighborhood Jaime Tippett Poe Not determined
Agenda item: No soliciting signs Presenter: Jaime Tippett Poe
Discussion: Purchase/put up no soliciting signs
-Duke does not have previous signs he removed
-due to financial concerns, put off on purchasing signs for now
Conclusions: Put on hold
Action items Person responsible Deadline
none
Agenda item: Sympathy Card Presenter: Jaime Tippett Poe
Discussion: Send sympathy card to Pharr family
-will sign and send from HOA board
Conclusions: Will send card ASAP to Pharr family
Action items Person responsible Deadline
Send signed card Jaime Tippett Poe ASAP
Agenda item: Replacement of Floating assistant Presenter: Greg Estep
Discussion: Replace Channing Tyler
-3 consecutive meetings missed
-does not feel he can uphold duties to board
-possible replacement
Conclusions: Speak to Channing re: resignation
Action items Person responsible Deadline
Speak to Channing re: resignation Greg Not determined
Speak to possible replacement Greg Not determined
Agenda item: Finances Presenter: Tina Allen
Discussion: Financial Concerns/Dues Owed
-currently have $4,491.87 in account
-discontinuing $5.95 bank fee for unknown purpose per month
-$595.75 per month for landscaping service
-Current Owed Dues $2,255.40
-Renegotiate landscaping contract
-call other landscaping companies for offers (not Acme) (will contact Bloom Scape-previous landscaping service)
-Send letter/phone call to those with owed dues
Conclusions: Renegotiate landscaping contract/Collect dues from those owed
Action items Person responsible Deadline
Contact landscaping companies for offer Tina Allen Not determined
Renegotiate current contract Tina Allen Not determined
Contact by letter and follow up phone call re: owed dues Greg Estep Not determined
Agenda item: Create HOA Board email Presenter: Jaime Tippett Poe
Discussion: Create email for open contact with neighborhood and so that all the board can have access
-make password same as other account Tina has to access
-Jaime will check it on a weekly basis
Conclusions: Will create one email account
Action items Person responsible Deadline
Create gmail account Jaime Tippett Poe Not determined
Minutes of HOA Board Meeting
Minutes of HOA Board Meeting
8/31/11
7:00
Jaime Poe’s House
Meeting called by: Jaime Tippett Poe Type of meeting: HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Block Party Presenter: Jaime Tippett Poe
Discussion: What to do to prepare
-announce on bright paper
-rsvp by 9/15/11 to email Rosewood email or see one of the board members (or call greg)
-hot dogs and condiments provided
-pot luck “welcome”
-byob
-jaime bring ketchup
-danielle will bring mustard and chili
-greg will bring slaw
-check in with everyone on 9/16 for additional purchases
Conclusions: Put information in the box
Action items Person responsible Deadline
Check in on 9/16/11 with current purchases and additional purchases needed All members 9/16/11
Agenda item: Replacement of Channing Presenter: Jaime Tippett Poe
Discussion: Possibly leaving position vacant
-will replace at annual meeting in February
-still fulfills bylaws requirements
Conclusions: Leave positions vacant until next annual meeting
Action items Person responsible Deadline
none
Agenda item: Finances Presenter: Jaime Tippett Poe/Tina Allen
Discussion: Collection of dues/update on rosewood finances
-mail dues letter
-landscaping renegotiation
Conclusions:
Action items Person responsible Deadline
mail due letter Tina 9/15/11
contact neighbors re: person who cuts grass Jaime 9/30/11
Agenda item: Enforcement of bylaws Presenter: Gerg Estep
Discussion: Not submitted to architectural committee/other violations
-penalty at discretion of board
-effective this date 10/1/11
-schedule of fines
-one month grace period of $10 per month fee after 30 days
-lien put on home after 12 month past due
-HOA board has to physically see violation
-certified letter sent to tenets on the15th of every month
-fines are rolled into the operating budget
Conclusions: As of 10/1/11 violations will be put into effect as stated in additional form.
Action items Person responsible Deadline
review bylaws for other possible violations All members 10/1/11
mail violation fee schedule Tina 9/15/11
create fee violation letter Jaime 10/1/11
8/31/11
7:00
Jaime Poe’s House
Meeting called by: Jaime Tippett Poe Type of meeting: HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Block Party Presenter: Jaime Tippett Poe
Discussion: What to do to prepare
-announce on bright paper
-rsvp by 9/15/11 to email Rosewood email or see one of the board members (or call greg)
-hot dogs and condiments provided
-pot luck “welcome”
-byob
-jaime bring ketchup
-danielle will bring mustard and chili
-greg will bring slaw
-check in with everyone on 9/16 for additional purchases
Conclusions: Put information in the box
Action items Person responsible Deadline
Check in on 9/16/11 with current purchases and additional purchases needed All members 9/16/11
Agenda item: Replacement of Channing Presenter: Jaime Tippett Poe
Discussion: Possibly leaving position vacant
-will replace at annual meeting in February
-still fulfills bylaws requirements
Conclusions: Leave positions vacant until next annual meeting
Action items Person responsible Deadline
none
Agenda item: Finances Presenter: Jaime Tippett Poe/Tina Allen
Discussion: Collection of dues/update on rosewood finances
-mail dues letter
-landscaping renegotiation
Conclusions:
Action items Person responsible Deadline
mail due letter Tina 9/15/11
contact neighbors re: person who cuts grass Jaime 9/30/11
Agenda item: Enforcement of bylaws Presenter: Gerg Estep
Discussion: Not submitted to architectural committee/other violations
-penalty at discretion of board
-effective this date 10/1/11
-schedule of fines
-one month grace period of $10 per month fee after 30 days
-lien put on home after 12 month past due
-HOA board has to physically see violation
-certified letter sent to tenets on the15th of every month
-fines are rolled into the operating budget
Conclusions: As of 10/1/11 violations will be put into effect as stated in additional form.
Action items Person responsible Deadline
review bylaws for other possible violations All members 10/1/11
mail violation fee schedule Tina 9/15/11
create fee violation letter Jaime 10/1/11
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