Minutes of HOA Board Meeting 4/25/2011

Minutes of HOA Board Meeting
4/25/2011
7:00
Tina’s House
Meeting called by: Greg Estep Type of meeting: Informational HOA Board Meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes

Agenda item: Rosewood Sign Presenter: Jaime Tippett Poe
Discussion: Changing color of lettering and sealing of sign
-sealing is completed
-letters to be primed white and painted black
-leave rose as it is temporarily
-Tina will pick up spray paint and bring rope to Danielle’s house where painting will be completed
-Meet at Danielle’s on Sat 4/30/11 at 11:00am and backup date is 4/31/11
Conclusions: Meeting at Danielle’s to paint letters of sign on Sat 4/30/11

Action items Person responsible Deadline
 Purchase Spray Paint Tina 4/30/11
 Bring rope Tina 4/30/11
 Paint letters All committee members 4/30/11

Agenda item: Pine Straw at front entrance Presenter: Jaime Tippett Poe
Discussion: Pine straw distribution
-completed by landscaping company
-Judy planted daylilies at front entrance
-renegotiate with landscaper in June/July
Conclusions: Pine Straw distribution completed

Action items Person responsible Deadline
 Thank you card to Judy Danielle Not determined



Agenda item: Facebook Document Uploads Presenter: Jaime Tippett Poe
Discussion: Best way to upload a document to the Facebook page
-save as a jpg and upload as a picture
-create a link to a blog to upload documents and place link on page

Conclusions: Create a link to a blog to upload the document

Action items Person responsible Deadline
 Create blog link Greg Not determined

Agenda item: Next Newsletter Presenter: Jaime Tippett poe
Discussion: What to include in the next Newsletter
-Rosewood Night out place and time
-thanks for participation in the yard sale
-changes to the sign
-information needed for directory
-reminder for dues
-any classified ads (with contact info)
-reminder about trashcans and recycle bins
-reminder of architectural committee

-will put in the box at the front entrance
Conclusions: Include above in Newsletter

Action items Person responsible Deadline
 Create next Newsletter Jaime Tippett Poe Not determined

Agenda item: Yard Sale Presenter: Jaime Tippett Poe
Discussion: Prior to Yard Sale
-put up sign in front of Neighborhood on Sunday
-Ads for yard sale in paper/craigslist/Cabarrus School channel/news websites
Conclusions: Advertisement will be as listed above

Action items Person responsible Deadline
 Put up sign Tina Allen 4/31/11
 Put adds in paper/craigslist/Cabarrus School channel/news websites Tina Allen Not determined

Agenda item: No Soliciting Signs Presenter: Jaime Tippett Poe
Discussion: Purchase/Placement of no soliciting signs
-Home Depot and Lowe’s do not have them
-can purchase 9.5 x 4.5 with black lettering on slate for $20 per sign
-Contact Duke about the signs that he removed and request them to place back at entrance
Conclusions: Will first contact Duke and then decide about purchasing signs

Action items Person responsible Deadline
 Contact Duke about return of signs Greg Estep Not determined



Agenda item: Neighborhood Watch Presenter: Tina Allen
Discussion: Requirements for Neighborhood watch participation
-25% participation from homeowners
-month meetings or once a quarter (neighborhood can choose)
-$65 for a sign
-Weekend night preferred over week night
Conclusions: Will discuss with neighborhood at Community Picnic (at a later date)

Action items Person responsible Deadline
 None

Agenda item: Review of Bylaws Presenter: All HOA board members
Discussion: Possible changes in Bylaws
-will be continued at next meeting
Conclusions: Continue at next meeting

Action items Person responsible Deadline
Agenda item: Next Meeting Presenter: Danielle Yemiola
Discussion: Location/time for next meeting
-Greg Estep’s house
-7:00 pm
-June 6th
Conclusions: Next meeting 6/6/11 at 7:00pm at Greg’s house
Addendum: next meeting moved to Wednesday June 15, 2011 at 7:00pm at Greg’s house due multiple board members not available on 6/6/11.