Minutes of HOA board meeting

Minutes of HOA board meeting
2/23/2011
7:09-8:45 pm
3967 Tenneyson Ct NW
Meeting called by: Greg Estep Type of meeting: Informal HOA board meeting
Facilitator: Greg Estep Note taker: Jaime K. Tippett Poe
Timekeeper: Jaime K. Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Channing Tyler, Tina Allen, Greg Estep, 2 Architectural Committee Members and former board treasurer (Judy Stoy)

Minutes

Agenda item: Directory Presenter: Greg Estep
Discussion: Phone number must be included by all Rosewood home owners to be placed in directory for contact if needed. Assure homeowners that phone numbers will not be published.

Conclusions: Will try to get all phone numbers via mail or door to door contact


Agenda item: Contact Ed and Tina re: HOA information, newsletter, and sign Presenter: Greg Estep

Conclusions: Greg will contact Ed and Tina re: listed items above.




Agenda item: Front sign Presenter: Greg Estep
Discussion: Possible sealing stone, painting metal Rosewood, or painting behind Rosewood on sign
-we are in possession of (small) pieces of slate but were told that we would have replacement pieces of stone in case of future repair
Conclusions: Will digitally alter sign with possible choices of colors of paint

Action items Person responsible Deadline
 Will take picture or front sign and alter electronically with multiple colors and bring options to future meeting. Greg Estep undetermined

Agenda item: Watering Entranceway Presenter: Greg Estep
Discussion: Watering vs removal of trees
-Sprinkles only in center island
-trees on island are dead
-only one side gets sun
-replace trees in island with sod or ground covering
-cut down dead trees along road front
-State/Concord tree replacement program (free)
Conclusions: Will look into State/Concord tree replacement program of pine trees (free)


Agenda item: Boundaries of Front Property Presenter: Danielle Yemiola
Discussion: Boundaries of the front property extend from large tree to fence
-fence is not our property
Conclusions: No conclusion needed

Agenda item: Garage Sale Presenter: Greg Estep
Discussion: Date and organization of Garage Sale
-avoid later in May
-avoid race weekend
-avoid car shows
-give notice by delivering information by hand
-put up sign at least 2 weeks in advance
-give homeowners at least 1 month notice
-Early May
Conclusions: Garage sale will take place in early May, more details to be discussed in future meetings.


Agenda item: Neighborhood Picnic Presenter: Former Treasurer
Discussion: Neighborhood previously had a cookout/picnic and will schedule one for this year
-covered dish
-possible donation of hot dogs/hamburgers

Conclusions: Will address at future meeting when closer to summer




Agenda item: Halloween/Christmas decorations Presenter: Former Treasurer
Discussion: Neighborhood looks more inviting with decorations at holidays
-decorations have been stolen in the past
-Christmas lights on trees like other neighborhood on Weddington Rd.

Conclusions: Plan to decorate for holidays to make neighborhood more inviting


Agenda item: Neighborhood Watch Presenter: Greg Estep
Discussion: Community would benefit from a Neighborhood Watch program
-requires participation from ?% of homeowners
-requires homeowners in Neighborhood watch program to meet with police re: program requirements and guidelines
-sign placement at front of entrance
Conclusions: Will look into all additional requirements and possibility of Neighborhood Watch

Action items Person responsible Deadline
 Will Call police station to find out all requirements for Neighborhood Watch Greg Estep Not determined
____________________________________________________________________________________________
Agenda item: Bylaws amendment Presenter: Danielle Yemiola
Discussion: Possible amendment of bylaws
-20 year time period is over and can be easily amended
-need to change multiple items (such as dog weight limit)
-split up sections of bylaws and propose amendments
Conclusions: Did not reach conclusion, carry forward to next meeting


Agenda item: Facebook Page for Rosewood Presenter: Greg Estep
Discussion: Making a Facebook page for the Rosewood Community
-picture of front entrance
-place for all events

Conclusions: Will create a facebook page for the community

Action items Person responsible Deadline
 Picture taken of front entrance Greg Estep Not determined
 Creation of Facebook page Greg Estep Not determined



Agenda item: Pine Straw Presenter: Jaime Tippett Poe
Discussion: Purchasing Pine Straw from company other than Dream Works (current landscaping company) to save money
-previously chose to use Dream Works to maintain a good relationship due to difficulty with previous company
- negotiate in future contract to purchase pine straw elsewhere or for comparable price
Conclusions: Will negotiate in future contract to purchase pine straw elsewhere or for comparable price


Agenda item: Meeting of HOA board Presenter: Tina Allen
Discussion: Frequency and date of meeting
-last Monday of every month
-beginning in March
-7:00 pm
-next meeting at 1074 Iveywood (Blue House)
-will negotiate changes in date and/or time if needed
-will rotate houses of board members
Conclusions: Will meet last Monday of every Month at 7:00 pm