Team Meeting
3/28/11
7:05-9:07
1074 Iveywood
Meeting called by: Greg Estep Type of meeting: Informal HOA board meeting
Facilitator: Greg Estep Note taker: Jaime K. Tippett Poe
Timekeeper: Jaime K. Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes
Agenda item: Tree cut down on burm Presenter: Greg Estep
Discussion: Any knowledge of who cut down the healthy tree on burm?
-neatly stacked up limbs
-not vandalism
-possibly the State or landscaping company
Conclusions: Unknown source cut down tree.
Action items None at this time Person responsible Deadline
Agenda item: Rosewood Entry sign Presenter: Greg Estep
Discussion: Letters continue to fall off and changes to make
-possible committee of 3 HOA board members to come up with plan for improvements
-paint over epoxy on bricks to better match old mortar
-idea for letters: powder coat letters with chrome
-idea for letters: paint letters white/black
-seal background
-will secure letters once we have finished signs
-put in newsletter what is decided
-put black and white letter on signs during night to see which had best visibility
Conclusions: Seal signs, prime white and if white is not preferable then paint black
Action items Person responsible Deadline
Seal tile background Greg Estep Not determined
Prime letters white Greg Estep Not determined
Agenda item: Pine Straw needs to be finished Presenter: Greg Estep
Discussion: -landscaper informed he will complete on 3/29/11
Conclusions: Pine Straw will be completed on 3/29/11
Action items Person responsible Deadline
None at this time
Agenda item: HOA Facebook Page Presenter: Greg Estep
Discussion: Facebook page is complete
-everyone has visited the Facebook page
-put HOA board contact info on page
-put up any pictures that HOA board has of Rosewood
-put up minutes once approved
Conclusions: All HOA board is aware of and will interact with Facebook page
Action items Person responsible Deadline
None at this time
Agenda item: Newsletter Contents and date to distribute Presenter: Jaime K. Tippett Poe
Discussion: What to include in newsletter and when the HOA board can hand deliver them
Contents:
-Facebook page link
-Final plan for sign
-HOA board
-Date for Yard Sale
-Reminder to pay dues
-eventually Classified Ads for neighborhood
-request for directory information
Date to Deliver:
-Saturday April 1, 2011 at 10:00 am
-Meet at 3967 Tenneyson Ct NW
Conclusions: Newsletter will contain contents as listed above and will be distributed by all HOA board members on 4/1/11
Action items Person responsible Deadline
Meet at 3967 Tenneyson Ct to pick up newsletter and distribute to houses accordingly HOA board 4/1/11
Agenda item: Directory Presenter: Jaime K. Tippett Poe
Discussion: Who has information and if in newsletter
-Tina Allen has the directory information and will forward to board members
-Put reminder in the newsletter and assure of safety of information
-have extra form to hand out on 4/1/11 if needed
Conclusions: Tina Allen will forward information and extra forms will be available 4/1/11
Action items Person responsible Deadline
Forwarding of Directory Tina Allen Not determined
Agenda item: Date for Yard Sale Presenter: Jaime K. Tippett Poe
Discussion: When to hold yard sale
-First or second weekend in May?
-Danielle prefers first weekend
-include announcement in newsletter
Conclusions: First Saturday in May (5/7/11)
Action items Person responsible Deadline
None at this time
Agenda item: Neighborhood Picnic Presenter: Jaime K. Tippett Poe
Discussion: Previously Neighborhood had a picnic
-Tentative date for picnic set 9/10/11
-obtain permit to block off cul-de-sac (possibly Tenneyson Ct)
Conclusions: Will review at future meeting
Action items Person responsible Deadline
None at this time
Agenda item: Children Playing in Street Presenter: Greg Estep
Discussion: Previous restriction of children playing in street
-Children are allowed to safely play in their own yards, in streets, and on grassy entrance way, but must follow all state, county, or city laws.
Conclusions: HOA board encourages children playing in our the Rosewood community
Action items None at this time Person responsible Deadline
Agenda item: Light Fixture broken at Front Entranceway Presenter: Greg Estep
Discussion: To replace or leave in currently working status
-Light Fixture is currently working ( Greg Estep fixed it temporarily)
-Greg Estep replaced bulb and needs to be reimbursed by payment or given another bulb for his home
-Unsure how it was broken
Conclusions: Leave in currently working status and reimburse Greg Estep in way he chooses
Action items Person responsible Deadline
None at this time
Agenda item: “Rosewood Night Out” Presenter: Jaime K. Tippett Poe
Discussion: Have outing for all of neighborhood one night per month
-preferably on a weekend evening
-HOA will pick first location and then receive input from homeowners for future locations
-First outing shortly after delivering newsletter
-time to get the community together and involved with HOA
-can be facilitated via newsletter and Facebook page
Conclusions: Will take place on Second Friday of every month. First Rosewood Night out will be 4/8/11 at Garofalo’s Italian (3655 Concord Parkway Concord, NC 28027 -in Food Lion Shopping Center)
Action items Person responsible Deadline
None at this time
Agenda item: Bylaws amendments Presenter: Jaime K. Tippett Poe
Discussion: Split up into sections and note any suggested changes
-Split up ~5pg each
-read all of the Bylaws to be able to make an informed decision about changes
-will need final copy to be reviewed by attorney
-Tina possibly has legal services that we can consult
Conclusions: Will review at next meeting to vote on any changes to be made
Action items Person responsible Deadline
Consult with Legal Services to see if HOA Bylaws can be reviewed under her monthly fee. Tina Allen Not determined
Agenda item: No Soliciting sign at entranceway Presenter: Danielle Yemiola
Discussion: Purchasing No Soliciting sign for entranceway
-not binding
-may encourage Solicitors not to enter neighborhood
~$14 at Lowe’s Home Improvement
-Could also purchase online
-will need two
-make sure they are attractive (possibly brass)
Conclusions: Will purchase two No Soliciting signs to put at front entranceway
Action items Person responsible Deadline
Will purchase two No Soliciting signs to put at front entranceway under $20 a piece Danielle Yemiola Not Determined
Agenda item: Mailbox post replacement Presenter: Greg Estep
Discussion: Same posts required for all houses in neighborhood
-Current mailbox posts have decay and many have been replaced by different designs
-Require replacement to match current design or allow other designs?
-Present any replacement ideas to Architectural Committee for decision
-White post and mailbox must be white or match house color
Conclusions: Present any replacement ideas to Architectural Committee for decision and Must have a white post and mailbox must be white or match house color
Action items Person responsible Deadline
None at this time
Agenda item: April Meeting Presenter: Danielle Yemiola
Discussion: Where next meeting will be held
-Tina Allen’s home
-same time
Conclusions: Will meet at Tina Allen’s home -1071 Iveywood at 7:00 pm
Action items Person responsible Deadline
None at this time
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