Minutes of HOA Board Meeting

Minutes of HOA Board Meeting
6/15/11
7:00pm
Greg Estep’s House
Meeting called by: Jaime Tippett Poe Type of meeting: HOA board meeting
Facilitator: Greg Estep Note taker: Jaime Tippett Poe
Timekeeper: Jaime Tippett Poe
Attendees: Jaime Tippett Poe, Danielle Yemiola, Tina Allen, Greg Estep, 2 Architectural Committee Members
Minutes

Agenda item: Rosewood Sign Presenter: Jaime Tippett Poe
Discussion: Previous and needed changes
-previous change of white lettering to sign
-needed change of the rose to white/black/burnt orange
-return money to Tina from spray paint return
-turn in receipt to Tina for adhesive
-shrub covering sign on Summerhill side needs to be removed
Conclusions: Will paint rose burnt orange on 6/26/11 at 1:00 at Danielle’s House. Board will remove shrub

Action items Person responsible Deadline
 Paint rose of both signs burnt orange Members of Board 6/26/11
 Bring textured paint Greg and Danielle 6/26/11
 Supply primer Greg 6/26/11
 Remove shrub from in front of sign Members of board Not determined

Agenda item: Newsletter Presenter: Jaime Tippett Poe
Discussion: Changes to current Newsletter prior to distribution
-new meeting time
-add rosewood night out
-change night out date
-add contacts for members
-change Danielle’s last name
-add in new email address
Conclusions: Make changes listed above

Action items Person responsible Deadline
 Make changes to newsletter Jaime Tippett Poe Not determined



Agenda item: New Meeting Time Presenter: Jaime Tippett Poe
Discussion: Time to meet over summer
-2 unofficial meetings at Rosewood Night Out
-Next official meeting 9/12/11 at 7:30 at Jaime’s House

Conclusions: 9/12/11 7:30 at Jaime’s House

Action items Person responsible Deadline
 none

Agenda item: Rosewood Night Out Presenter: Jaime Tippett Poe
Discussion: Place for Rosewood Night Out
-Mi Pueblo 7/15/11 7:30
-Tina’s Pool (order in food) 8/5/11 7:30
Conclusions: Places for two months listed above

Action items Person responsible Deadline
 none

Agenda item: Block Party Presenter: Jaime Tippett Poe
Discussion: Time, Place, What is needed
-9/17/11 4:00 meet, 5:00 eat dinner
-Tenneyson Ct
-obtain food (hamburgers/hot dogs and fixings for them)
-obtain permit for blocking off street
Conclusions: See above

Action items Person responsible Deadline
 Obtain Permit Jaime Tippett Poe Not determined
 Food Jaime Tippett Poe and Danielle Yemiola Drye Not determined
 Flyers to inform neighborhood Jaime Tippett Poe Not determined

Agenda item: No soliciting signs Presenter: Jaime Tippett Poe
Discussion: Purchase/put up no soliciting signs
-Duke does not have previous signs he removed
-due to financial concerns, put off on purchasing signs for now
Conclusions: Put on hold

Action items Person responsible Deadline
 none



Agenda item: Sympathy Card Presenter: Jaime Tippett Poe
Discussion: Send sympathy card to Pharr family
-will sign and send from HOA board
Conclusions: Will send card ASAP to Pharr family

Action items Person responsible Deadline
 Send signed card Jaime Tippett Poe ASAP

Agenda item: Replacement of Floating assistant Presenter: Greg Estep
Discussion: Replace Channing Tyler
-3 consecutive meetings missed
-does not feel he can uphold duties to board
-possible replacement
Conclusions: Speak to Channing re: resignation

Action items Person responsible Deadline
 Speak to Channing re: resignation Greg Not determined
 Speak to possible replacement Greg Not determined

Agenda item: Finances Presenter: Tina Allen
Discussion: Financial Concerns/Dues Owed
-currently have $4,491.87 in account
-discontinuing $5.95 bank fee for unknown purpose per month
-$595.75 per month for landscaping service
-Current Owed Dues $2,255.40
-Renegotiate landscaping contract
-call other landscaping companies for offers (not Acme) (will contact Bloom Scape-previous landscaping service)
-Send letter/phone call to those with owed dues
Conclusions: Renegotiate landscaping contract/Collect dues from those owed

Action items Person responsible Deadline
 Contact landscaping companies for offer Tina Allen Not determined
 Renegotiate current contract Tina Allen Not determined
 Contact by letter and follow up phone call re: owed dues Greg Estep Not determined

Agenda item: Create HOA Board email Presenter: Jaime Tippett Poe
Discussion: Create email for open contact with neighborhood and so that all the board can have access
-make password same as other account Tina has to access
-Jaime will check it on a weekly basis
Conclusions: Will create one email account

Action items Person responsible Deadline
 Create gmail account Jaime Tippett Poe Not determined